Stock items consist of 7 fields:
Category - this is simply a tag to help you find things or remind you of what they are for. Examples might be "Store Fixtures", "Cleaning Supplies", etc. (Does not print out on the purchase order.)
Vendor - the vendor from whom you buy this item at a particular unit price. If you buy the same item from different vendors, make a copy of it for each one. (Does not print out on the purchase order.)
Unit (of measure) - for example "each", "box", "lb", "ft", "pack of 3", "lot", etc.
Picture - if desired, a small graphic file may be associated with each item. This will show on stock lists that the Stock List program creates. (Not used by Purchase Order or Proposal/Invoice.)
Part Number - up to 60 characters (optional). Is placed before the description on orders.
Description - up to 120 characters. Include manufacturer part number, etc. in this field. Note that this can be expanded upon after a stock item is added to an order.
Unit Cost - how much one unit of the item costs. Note that you do not need to figure in discounts here - use the list price, and specify your discount in the order.
WaverlyStreet Purchase Order (version 1.5 and higher) and Proposal / Invoice can import and export Stock Item data.
When you are first starting out, you must type in Categories and Units. As you add more items you will be able to select these fields from the drop-down lists (and never type them again).
Get all the fields correct and click the New button to save a new item, or the Save button to save changes to an item.
If you have a number of items with similar descriptions, save time by clicking on one of them to load the description, make your changes, and click the new item button.