ShareCon will generate a number of different types of lists in both text and "web page" formats. Select the menu item Make Lists for options.
The Complete Phone List includes the organization name, contact name, phone number and extension, fax number, plus mobile and pager numbers. Each item is on two lines, with a blank line between records. You might make one of these containing everyone you're likely to need to call on a trip.
The Complete Records list contains as many or as few items as you wish. The content is controlled by fields you select on an interim field inclusion form. Complete Records writes all the selected fields as plain text.
The Simple Phone List is a compact, single-line format consisting of the organization name, contact name, phone number and extension, and fax number. It is really handy to print this one from time to time and carry it around with you.
The Email Addresses list looks at each record in turn, and if there is an email address, if includes it. This format can be cut and pasted into email client distribution lists.
Selecting Address Labels formats the addresses to fit on standard "Avery" #8161, 1" x 4", twenty-per-sheet stick on labels. (Note: if you aren't satisfied with the results, try exporting your records to comma-delimited format, and using your word processors mail merge or label printing functions instead. Quite a bit more flexibility can be obtained this way.)
All the web page options contain as many or as few items as you wish. The content is controlled by fields you select on an interim field inclusion form.
Single Column Complete and Two Column Complete create complete, stand-alone web pages that can be uploaded to your website, or used on an office intranet. Pages are assigned a style which specifies graphics, font, etc.
Single Column Include File and Two Column Include File create only the plain-text "body" of the page, without graphics or font specification. These can be included in other web pages by using a server-side include directive.
All the web page creation items put out file names that are all lower-case, and that have all spaces and "illegal" characters replaced by underscores. This is done to avoid bad links caused by case mix-ups.
All lists are first presented for preview. Complete web pages are displayed in a built-in web browser and text lists are displayed in a simple text box preview window. The preview window can be used as a simple text editor to make minor changes to the list before printing or saving it.
In preview mode, there are four additional command buttons available: Close, Word processor, Print, and Save Copy.
The Close button shuts the preview window.
The Word processor button starts your word processing application with the ShareCon list pre-loaded.
Print will send the list as-is directly to your printer.
Save copy lets you save a copy of the list in another location.
There are several configuration settings which are applicable to the print preview and built-in printing functions.